Eliminate reception phone tag and after-hours consultation drop-off. Powered by Google Gemini 3.8 Flash (<210ms latency, 1M context caching), GetIntakes pre-screens inquiry details, parses surgical contraindications, and secures refundable consultation deposit holds directly into your clinical workflow.
Prospective Patient (Inquiry): "Hi! Looking to book Deep Plane Facelift and neck contouring with Dr. Sterling. Do you have openings next Thursday?"
GetIntakes AI Assistant: "Good evening Claire! Dr. Sterling has two VIP consult openings next Thursday at 11:00 AM & 3:30 PM. To protect operating theater schedule, consultations require a $150 credit deposit credited toward your procedure. Would you like to reserve 11:00 AM?"
GetIntakes is an AI-powered patient intake platform for aesthetic and surgical clinics. It responds to inbound inquiries instantly, qualifies leads, and books consultations with a deposit, so clinics lose fewer patients to slow follow-up.
Clinical intake cannot rely on sluggish generic chatbots. GetIntakes is engineered specifically around Google Gemini 3.8 Flash with sub-210ms speed-to-lead latency, 1M token multi-modal context window, and Google Cloud Vertex AI HIPAA BAA security.
Gemini 3.8 Flash (<210ms TTFT): Delivers breakthrough conversational velocity with ~220 tokens/sec throughput. Engages inbound patients instantly across WebChat, SMS, and Instagram Direct without perceptible lag.
Native Multimodal Vision: Directly parses patient pre-op selfie uploads to categorize facial profile markers and Fitzpatrick phototypes.
Entire clinic operating procedures (SOPs), injector guidelines, and contraindication databases are maintained within Gemini's 1-million token context.
Leveraging Google Cloud Context Caching, input token costs are reduced by 85%+, bringing per-intake processing down to < $0.008.
Practices can connect their own Google AI Studio or Google Cloud Vertex AI key (BYOK) with 1 click. Clinical completions run under Google's Zero Data Retention (ZDR) framework.
Patient prompts are never stored at rest or used for model training, ensuring complete data sovereignty under direct HIPAA BAA coverage.
Built in September 2026, GetIntakes is currently onboarding our founding cohort of 5 plastic surgery and medical spa practices. We don't believe in vanity metrics or manufactured testimonials—we partner directly with practice directors to calibrate intake workflows to your exact clinical protocols.
Our founding engineering team personally encodes your Medical Director's contraindication SOPs into our Gemini context caching layer.
Direct 15-minute weekly office hours with our technical founders to refine question brevity and custom treatment recommendations.
Run directly on your own clinic's Google Gemini / Vertex AI key with Zero Data Retention and guaranteed HIPAA BAA compliance.
Migrated 14-page practice SOPs and Medical Director contraindication matrices to Google Cloud Context Caching. Reduced brief synthesis latency to 195ms (<210ms TTFT) and token costs by 85%.
Implemented in-browser camera validation prompting patients for neutral lighting and zero makeup, optimizing Gemini 3.8 Flash visual texture and phototype analysis.
Standardized contraindication triage using strict Gemini JSON Tool Calling (flag_clinical_risk) with severity categorization (ABSOLUTE vs RELATIVE).
Initial release of GetIntakes Clinical Inflow OS: Split-screen sandbox, Stripe deposit hold protocol, and REST EMR bridges.
GetIntakes connects via bi-directional REST APIs and webhooks directly to your practice management and scheduling stack.
Four practical modules built to solve everyday reception friction: after-hours patient qualification, pre-consult photo gathering, consultation deposit pre-authorization, and routine recall coordination.
Responds to prospective patient inquiries within seconds across Web, SMS, and practice channels. Answers practice-specific downtime and scheduling FAQs, gathers chief complaints, and eliminates after-hours inquiry loss.
Patients securely upload pre-consult photos from their phone (frontal and profile views). The system organizes submissions, tags anatomical concern areas, and prepares a standardized visual packet for the physician's review.
Automated Stripe and Square credit card pre-authorization hold ($50–$250). Holds consultation slots, credits 100% toward treatment upon arrival, and drops consultation no-show rates from 30%+ down to single digits.
Automated 90-day neurotoxin and surgical recall triggers synchronized to your clinic calendar. Reminds patients when treatments are due before intervals lapse, sustaining steady clinic re-booking.
Zero percentage take on your clinical fees. Switch or cancel at any time.
For solo injectors and single-provider boutique MedSpas.
For multi-provider MedSpas and board-certified surgical clinics.
For multi-location surgical groups, DSOs, and ambulatory centers.
Inspect how GetIntakes replaces manual intake friction with intuitive provider interfaces, mobile patient onboarding, and synchronized EMR records.
We engineer our platform on strict data governance principles. Models operate without public training retention, and all interactions are protected with industry-standard encryption.
Business Associate Agreements executed with covered entities upon request during onboarding.
Designed for LLM-based workflows and built to run on Google Gemini 3.8 Flash with zero data training retention policies.
Industry-standard encryption for patient photo tokens, questionnaires, and payment holds.
Granular access controls, automated role permissions, and audit logs.
Connect your EMR, configure your deposit policy, and streamline after-hours patient inquiries autonomously.
